**Minutes of the first meeting of the Willow Court Conservation Special **
**Committee held at the Council Chambers Circle Street New Norfolk **
On Tuesday 6th June 2012 commencing at 4.00pm.
Mr. David Llewellyn (Chairperson), Mayor Martyn Evans, Dr. Dianne Snowden, Mrs. Michele
Moseley, and Mr. Paul Lan.
Mr. Stephen Mackey
Introduction by Chairperson
Mr. David Llewellyn gave an overview in regard to the MOU and the Grant Deed stating that
there are some strict time lines in the Grant Deed that will need to be adhered to, or if we cannot
we must advise the Government Agency well in advance.
Mr. Llewellyn also advised that there was a lot of history in regard to the management of Willow
Court and it may be prudent when the whole committee is in place for council to provide this
detail at a future meeting.
Mr. Llewellyn stated that the committee is to comprise of 7 members made up as follows:
State Government Representative, Community Representative and representatives with skills in
heritage, architecture, engineering and grant writing.
Copy of Grant Deed
Resolved that a copy of the Grant Deed be forwarded to Mr. Paul Lan and Dr. Dianne Snowden
for their information.
It was generally agreed that at this stage the General Manager of the Derwent Valley Council
would provide secretarial support to this committee.
There was much discussion in regard to this matter, and it was generally agreed that a letter be
forwarded to Friends of Frascatti and the Willow Court and Barracks Working Group Special
Committee asking them for three nominations from each committee. From these nominations
one will be chosen to be the community representative on the Willow Court Conservation
**Support from Port Arthur Authority **
There was discussion in regard to having a representative with heritage experience appointed to
the committee from the Port Arthur Authority. There were several names mentioned and these
were as follows:
1. Jane Hearington
2. Joe Lynguoln
3. Jody Steel
It was generally agreed that the Chairman would speak to Mr. Stephen Large from the Port
Arthur Authority in regard to one of the above providing either support to the committee or
becoming a member of the committee.
Southern Midlands Council (Centre for Heritage)
Mr. Llewellyn advised that he had a phone call from Mr. Martin Farley who works with the
Centre for Heritage at Oatlands. This has been set up by the Southern Midlands Council.
After some discussion it was generally agreed that the Chairperson communicate further with
Mr. Martin Farley to see how we can work together in the development of the Willow Court
**Willow Court and Barracks Working Group Special Committee and the Friends of Frascatti **
The Chairman advised that he had been contacted by the Chairperson of the Willow Court and
Barracks Working Group Special Committee and there group is extremely interested in further
communication with the newly formed committee.
Mr. Llewellyn advised that he would arrange a meeting in the near future with representatives
from the Willow Court and Barracks Working Group Special Committee and the Friends of
Frascatti Special Committee.
New Board Members Familiarization and Orientation Day
Mr. Llewellyn advised that it will be necessary once the full complement of committee members
are in place that we hold a familiarization/orientation day on site. It was generally agreed that
this should occur as soon as possible.
****It was generally agreed that it will be extremely beneficial to gain support from Heritage Tasmania to have their personnel on board for heritage advice on the development of the Willow Court Precinct. It was pointed out that they have limited staff so that having someone attend every meeting may be difficult.
It was generally agreed that the General Manager talk in the first instance with Mr. Pete Smith to
see if they have someone who would be able to provide some advice to the committee or if they
would be able to provide a person to attend committee meetings.
Dr. Dianne Snowden asked if she could be included as an ex officio member of the new
committee. It was generally agreed that the committee would support such a proposal.
Times of Meetings
It was generally agreed that it may be prudent for the meetings of the committee to be held either
in New Norfolk or in Hobart. The reason for this is that if a representative is available from the
Port Arthur Authority that to reduce travelling times that meetings could be held in Hobart.
Date and Time for next meeting
It was generally agreed that the Chairperson would advise all members of the date and time for
the next meeting, and that it may be within the next three weeks.
There being no further business the Chairperson thank all members for their attendance and
closed the meeting at 5.30pm.